TimePilot iButton Locks: Smart, simple, secure

Sample setups

There are many ways to set up a TimePilot CrossOver lock system. Below are two hypothetical examples that use some of the software's features. The first uses just the system's basic features; the second uses more advanced features.

Basic features

Dr. Jennifer Carlson is a physician who needs to secure her medical practice's file room to comply with new federal privacy laws. Besides herself, she wants to give only her office manager access to the room. For extra security, she wants the locks to operate in Storehouse Mode, which means they relock about 5 seconds after opening. Dr. Carlson will run the  software on the PC in her office.

She purchases a CrossOver X25 lock, a Lock Management Kit and 10 iButton keys.

Setting up the lock

Before the maintenance man arrives to install the lock on the file room door, Dr. Carlson installs the AccessPilot software and the iButton Receptor on her PC and begins setting up the lock while it sits on her desk. She starts up the software and snaps her yellow Program iButton into the iButton Receptor.

Following the instructions in the user manual, Dr. Carlson sets up the lock and uses the software to assign iButton keys to herself and to her office manager. She wants to keep things simple, so she gives herself and the manager 24-hour, 7-day-a-week access to the lock. At the same time, she sets the lock to operate in storehouse mode, which means it will re-lock itself about 5 seconds after it has been opened.   

Now that the lock is set up and the iButtons assigned, the carpenter installs the lock on the file room's door using the drilling template included in the lock package. The work goes quickly, because the lock is a standard size that fits most doors. Any other changes Dr. Carlson needs to make to the lock can be done by making the changes in the software, transmitting them to the Program Key via the iButton Receptor, then taking the Program iButton and touching it to the lock. 

Dr. Carlson gives the office manager her iButton and adds her own to her keychain. Setup is complete, and Dr. Carlson's patients' medical files are secure.

Advanced features

Mike Gallant has purchased a CrossOver X45 lock, a CrossOver X25 lock, a Lock Management Kit and 10 iButtons for his business, a motorcycle shop. The X45 lock will go on the employee entrance to the shop; the X25 will go on the door of his parts room. Gallant will run the software on the PC in his office.

Gallant has eight employees: six hourly workers, a supervisor and an office manager. His business is open from 8:30 a.m. to 5 p.m. Monday through Saturday. Here's how he's decided to set things up:

• The six hourly workers' iButtons will open the lock at the employee entrance only between 7 a.m. and 7 p.m. Monday through Saturday.
• The office manager's and the supervisor's iButtons will be able to open the employee entrance and the parts room between 7 a.m. and 7 p.m. Monday through Saturday.
• Gallant's iButton will be able to open both locks at any time.
• Both locks will be set to Storehouse Mode, which means they'll re-lock about 5 seconds after they have been opened.

Gallant could set up the locks before they are mounted on the doors, but decides that for the the sake of convenience he'll wait until after they are installed. With the locks in place, Gallant installs the iButton Receptor and lock software on his PC, as described in the user manual.

Setting things up

Following the instructions in the user manual, Gallant first sets up his iButtons. He uses the AccessPilot software to assign iButtons to himself, his office manager, the supervisor and the six employees. Then he creates two time shifts:

• A time shift called "Managers" allows access to both locks between 7 a.m. and 7 p.m. Monday through Saturday.
• A time shift called "Employees" allows access to the lock at the employee entrance from 7 a.m. to 7 p.m. It does not allow access to the parts room.

Then Gallant assigns the "Managers" shift to the office manager and the supervisor, and the "Employees" shift to the six hourly employees. He does not assign a shift to himself, because he will retain around-the-clock access. He also sets the lock to Storehouse Mode and sets the time on the lock.

Finally, he transfers everything he has set up in the software to the Program iButton and touches the iButton to each lock. The two locks accept the instructions. He hands out the iButton keys to the managers and employees, completing the entire lock setup process. In just a few minutes, he's made his facility more secure and simplified his security responsibilities.

TimePilot Corporation, 340 McKee Street, Batavia, Illinois 60510
Phone: 630.879.6400  Fax: 630.879.8072

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